Most businesses underestimate the amount they spend on printing.

From scattered printers and expensive toner to wasted paper and IT headaches, unmanaged printing environments quietly rack up costs. That’s where Managed Print Services (MPS) come in—an all-in-one solution that helps you take control of your printer fleet, reduce expenses, and improve productivity. We’ll break down how MPS works and why it’s a smart investment for businesses of all sizes.

What Are Managed Print Services?
Managed Print Services is a program where an expert partner—like Budget Document Technology—takes over the management of your office printing. That includes everything from equipment maintenance and toner delivery to usage monitoring and security enhancements for newer equipment,1 all consolidated into one easy monthly invoice.

No more juggling vendors, stocking excess toner, or guessing when to upgrade devices.


The Real Cost of Unmanaged Printing

Without a clear picture of what’s being printed, by whom, and why, costs can spiral quickly. If you’re not tracking it, you’re likely overspending. Unmanaged print environments often suffer from:

  • Multiple brands and models with incompatible supplies
  • Unused or underused devices, costing you money
  • IT teams are bogged down with print-related issues
  • Poor visibility into print usage and costs
  • Outdated devices that create security vulnerabilities in your network

How Managed Print Services Save You Money

Here’s how MPS from BDT helps cut costs and boost your bottom line:

  • Fleet Optimization: We analyze your current devices and replace or consolidate them where necessary. You get the right equipment for your needs, not just what’s available.
  • Predictable Budgeting: Say goodbye to surprise toner bills. With fixed per-page pricing, your printing costs become transparent and easy to budget.
  • Reduced IT Workload: Your internal IT team can focus on high-value projects instead of troubleshooting paper jams. Our support team handles everything from toner alerts to on-site service.
  • Less Waste: We track usage and help implement rules-based printing (like defaulting to black-and-white) that reduces excess.
  • Improved Security: Devices that are 10 or 15 years old often aren’t receiving firmware patches, making them insecure endpoints in your environment. Any discontinued device presents a real security threat since firmware upgrades are no longer available. Modern print environments include features like secure print release and user authentication, reducing the risk of sensitive data leaks while keeping your network protected.


Who Should Consider Managed Print Services?
If your business prints regularly and you’re managing it on your own, chances are you’ll benefit from MPS. MPS is ideal for:

Why Work with BDT for MPS?
As a locally owned and independent provider, BDT delivers personalized service and tailored solutions that big-box brands just can’t match. Our 4-hour average service response, access to top-tier printer brands, and customized MPS plans mean you get the most value with the least hassle.

Let’s talk about how Managed Print Services can simplify your workflow and start saving your business money. Contact us today for a free assessment.